Elements of a meeting agenda
Meeting start time
Meeting end time
Meeting location
Topic headings
Some topic details for each heading
The time each topic is expected to last
Meeting participants who are expected to be the main topic participants Elements of meeting record /meeting minutes
Full name of the meeting;
Place, date, and time of the meeting
Type of the meeting;
List of the attendee and the absent;
Meeting reports and other meeting movements;
Results of the meeting;
Type of the meeting
A regular meeting
Special meeting called to discuss a specific topic
List of the attendee and the absent
Write down the name of the chairman and recorder, the number of the attendees and the absent. Sometimes the secretary need to write the name, title of the absent. Two ways of taking meeting report
The abstract: generally the secretary only has to take the important points down, or make a summary of the reports.
Record of the whole report: If the report giver is VIP, the secretary has to take the whole report down.
Other meeting movements
The speak-ins when a report is made;
Laughers;
Applause;
Meeting adjournment.
All these are the minor parts of a meeting, but sometimes the secretary has to take these things down.
Motions including:
Name of the person making motion
Exact wording of the motion
Whether it passed or failed
The meeting record should be:
Exact Real Clear Complete
Formats of the meeting record /meeting minutes
There is no special or particular format for the meeting record.
Usually it is written in two parts:
1. The forms of organization of the meeting.
2. The content of the meeting.